Finance Coordinator

Location: Washington, D.C. can telecommute with one day a week in the office
Salary: $43,000 to $53,000

Application Due: Open until filled; priority consideration to begin January 4.

The Endangered Species Coalition’s mission is to stop the human-caused extinction of our nation’s at-risk species, to protect and restore their habitats, and to guide these fragile populations along the road to recovery. We work to safeguard and strengthen the Endangered Species Act, a law that enables every citizen to act on behalf of threatened and endangered wildlife – animals, fish, plants, and insects – and the wild places they call home. We use grassroots mobilization, education, and targeted campaigns to enable every American to participate in actions that impact the democratic political process. This is an exciting opportunity to join our small, but mighty non-profit organization. 

As an integral member of a lively and congenial team, the Finance Coordinator will support the organization in management of financials including bookkeeping in coordination with our accountant. The Finance Coordinator further provides strategic input and support to the Executive Director to ensure that controls are properly implemented and managed.

 Key Performance Areas:  

  • Consistently monitor and assess financial movements of ESC
  • Analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements including budgets, forecasts and analysis of differences with actuals in collaboration with Executive Director and Accountant
  • Partner with diverse staff to ensure proper budgeting and expensing, including providing monthly reports to staff on their expenditures for restricted grants
  • Maintain financial filing systems
  • Determine when vendors should be paid and organize appropriate authorizations and payments thereof
  • Maintain internal control and safeguards for receipt of revenue and costs
  • Assist the Executive Director and the Accountant in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate
  • Assist with and advise on budget preparation, budget monitoring, and cash flow projections. Participate on budget calls. Assist the accounting firm with the annual CPA audit or review.
  • Regular communication with Executive Director and Accountant with respect to ESC finance discussions
  • Coordinate with Development Coordinator to support overall financial accountability by ensuring adherence to key financial controls and organizational policies
  • Enter accounts payable into Quickbooks, review for proper account and program coding, print checks, maintain files, and prepare invoices. Receive payments and prepare deposits. 
  • Prepare semi-monthly payroll and coordinate with the payroll company to handle varying state agency filings. 
  • Work with the accountant, who carries out monthly allocations and bank reconciliations, to prepare monthly financial statements and annual 990 
  • Work with payroll company to ensure all employee reports are filed with state and federal agencies (i.e. unemployment insurance, workers compensation, etc)
  • In coordination with Development Associate, monitor major grant receipts in the year to ensure all terms and conditions are met

Qualifications and Experience:

  • Bachelor’s Degree and/or 3-5+ year’s relevant work experience
  • Quickbooks proficient
  • G Suite proficient
  • Excellent knowledge of Microsoft Office programs

Essential Competencies

  • Must love numbers and spreadsheets
  • Strong bookkeeping skills and management of reporting, budget development and analysis
  • Experience in the application of good financial controls and the ability to review current systems and suggest further improvements if necessary
  • Excellent written, verbal and interpersonal skills
  • Results-oriented, self-motivated, collaboratively-focused, responsive, creative and enthusiastic
  • Proactive problem-solver with an ability to think creatively and critically, and to use own initiative to drive processes forward
  • Detail-oriented project manager, highly organized and adept at managing multiple concurrent activities
  • Culturally sensitive and able to thrive working for an organization that is committed to implementing diversity, equity, inclusion, and justice principles
  • The ability to thrive in a rapidly changing environment, plan and prioritize work effectively and meet deadlines
  • Comfortable working in small office with a roll-up-your-sleeves environment

Desired Competencies

  • Knowledge of non-profit accounting including knowledge of the accounting and best practice in respect of restricted funds, endowment funds etc.
  • Knowledge of Zoom, Slack, and donor databases including Salesforce 
  • A passion for and understanding of wildlife conservation policy and advocacy
  • Passion for and commitment to the mission and goals of ESC

ESC is headquartered in Washington, D.C., but the Finance Coordinator may live outside of D.C.,  as long as she/he/they are able to come into the D.C. office once a week.

Applicants must submit a resume, three references, and a cover letter that includes an answer to the following question: How would you go about tracking a restricted grant?

ESC is committed to creating a diverse and inclusive community and is proud to be an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, gender, gender identity, sexual orientation, disability, or age.